Privacy Policy

1. Personal Information We May Collect

Depending on how you interact with KACZDON, we may collect information including:

Identity and contact information

• name;
• email address;
• telephone number;
• organisation;
• role or position; and
• other contact details you provide.

Property information

If you submit or discuss a property, we may collect:

• property address;
• property characteristics;
• ownership-related information;
• occupancy information;
• photographs;
• documents;
• pricing expectations;
• preferred transaction timing;
• communications concerning the property; and
• publicly available property information.

We do not ask property owners to provide unnecessary information about personal hardship, health, relationships, religious or political beliefs or other sensitive personal circumstances.

Please avoid submitting sensitive personal information unless it is genuinely necessary.

Acquisition partner information

We may collect information concerning:

• organisation or fund name;
• acquisition mandate;
• investment strategy;
• target locations;
• asset criteria;
• target acquisition values;
• funding capability;
• preferred settlement requirements;
• transaction preferences;
• proof-of-funds documentation;
• corporate details; and
• authorised representatives.

Communications and records

We may retain:

• emails;
• enquiries;
• form submissions;
• meeting notes;
• transaction correspondence;
• support communications; and
• records of consent or preferences.

Technical information

When you use our website, we may collect technical information including:

• IP address;
• device and browser information;
• approximate location derived from technical information;
• website activity;
• referral source;
• cookies and similar identifiers;
• security logs; and
• session information.

2. How We Collect Information

We may collect personal information:

• directly from you;
• through website forms;
• through email, telephone or meetings;
• through an authorised representative;
• from publicly available property records and sources;
• from property-data providers;
• from professional advisers;
• from acquisition counterparties;
• from business directories and professional sources;
• through website analytics and security technologies; and
• where lawful, from other third-party information providers.

We may combine information received from different sources where reasonably necessary for our activities.

3. Why We Collect and Use Personal Information

We may collect, hold and use personal information to:

• respond to enquiries;
• assess submitted properties;
• evaluate potential acquisition opportunities;
• communicate indicative commercial proposals;
• verify acquisition partners;
• record acquisition criteria and buy boxes;
• match property opportunities against acquisition requirements;
• conduct due diligence;
• manage prospective and actual transactions;
• prepare or administer transaction documentation;
• communicate with professional advisers and counterparties;
• operate our internal acquisition systems;
• maintain business records;
• prevent fraud and misuse;
• secure our systems;
• improve our website and services;
• analyse business performance;
• comply with legal obligations;
• resolve complaints or disputes; and
• protect our legal and commercial interests.

4. Artificial Intelligence and Automated Processing

KACZDON may use software, algorithms and artificial intelligence to assist with activities including:

• property screening;
• document analysis;
• property matching;
• market-data analysis;
• acquisition criteria matching;
• opportunity scoring;
• data extraction;
• workflow prioritisation;
• communications support; and
• identifying information requiring human review.

Depending on the system and context, personal information may be processed as part of these activities.

KACZDON does not intentionally use sensitive personal circumstances such as health, religion, political beliefs or relationship breakdown as criteria for determining whether to pursue a residential property opportunity.

Automated tools support our processes but may not determine the final contractual rights or obligations of a person without the separate transaction process required for that transaction.

We will update this section where required to reflect applicable requirements concerning automated decision-making.

5. Disclosure of Personal Information

We may disclose personal information where reasonably necessary to:

• technology and cloud providers;
• data and analytics providers;
• professional advisers;
• solicitors;
• conveyancers;
• accountants;
• valuers;
• consultants;
• contractors;
• prospective acquisition counterparties;
• verified acquisition partners;
• transaction participants;
• payment or communications providers;
• regulators;
• government agencies; or
• law enforcement authorities.

We do not sell general customer contact lists.

Where property information is shared with a prospective acquisition partner, we will seek to limit personal information to what is reasonably required for assessing or progressing the opportunity.

6. Overseas Disclosure and Processing

Some technology, cloud, analytics, communications or artificial-intelligence providers used by KACZDON may store or process information outside Australia.

These locations may include the United States and other countries in which our service providers or their infrastructure operate.

The locations may change as our service-provider arrangements change.

Where applicable law requires us to take steps in connection with overseas disclosure, we will take reasonable steps required by that law.

7. Cookies and Analytics

KACZDON may use cookies and similar technologies for:

• essential website functionality;
• security;
• remembering preferences;
• measuring website performance;
• understanding visitor behaviour; and
• improving website functionality.

You may be able to control certain cookies through your browser or any cookie controls provided on the website.

Blocking essential cookies may affect website operation.

8. Direct Marketing

Where permitted by law, we may send relevant business or marketing communications.

You may opt out of marketing communications using the unsubscribe function provided or by contacting us.

Opting out of marketing does not prevent us sending necessary transactional, legal, security or administrative communications.

9. Storage and Security

KACZDON may hold personal information electronically and, where necessary, in other business records.

We take reasonable measures appropriate to our operations to protect information against:

• misuse;
• interference;
• loss;
• unauthorised access;
• unauthorised modification; and
• unauthorised disclosure.

No online system can be guaranteed to be completely secure.

10. Retention

We retain information for as long as reasonably required for the purposes for which it was collected, our legitimate business and recordkeeping requirements, transaction management, dispute management and applicable legal obligations.

Information that is no longer reasonably required may be deleted, destroyed or de-identified where appropriate and lawful.

11. Access and Correction

Where applicable law gives you the right to do so, you may request access to personal information we hold about you or ask us to correct inaccurate or outdated information.

We may need to verify your identity before responding.

There may be circumstances in which access can lawfully be refused or limited.

12. Unsolicited and Sensitive Information

Please do not provide KACZDON with unnecessary sensitive personal information.

If we receive personal or sensitive information that we did not request, we may determine whether it is reasonably necessary or legally required for our activities.

Where it is not reasonably required and the law permits, we may delete, destroy or de-identify it.

13. Third-Party Websites

Our website may contain links to third-party websites.

KACZDON is not responsible for the privacy practices of those third parties.

You should review their privacy policies separately.

14. Data Breaches

Where a data incident occurs, KACZDON will investigate and take action appropriate to the circumstances.

Where notification is required by applicable privacy or data-breach laws, KACZDON will comply with those requirements.

15. Privacy Enquiries and Complaints

If you have a question, request or complaint concerning our handling of personal information, contact KACZDON using the contact details or contact form published on our website.

Please provide sufficient detail for us to investigate the matter.

We will seek to respond within a reasonable period.

Where the Privacy Act applies and you are dissatisfied with our response, you may have the right to contact the Office of the Australian Information Commissioner.

16. Changes to This Privacy Policy

We may update this Privacy Policy when:

• our information practices change;
• our technology changes;
• new functionality is introduced;
• our service providers change; or
• legal requirements change.

The current version will be published on our website with an updated revision date.

17. Contact

Privacy enquiries may be made through the KACZDON Sites contact page.

KACZDON Sites A trading name of TECHLET ABN 36 161 023 094 Australia